", "identifier": { "@type": "PropertyValue", "name": "Utilities Service, LLC", "value": "1112385" }, "datePosted" : "2019-01-06", "employmentType" : "FULL_TIME", "hiringOrganization" : { "@type" : "Organization", "name" : "Utilities Service, LLC" }, "jobLocation" : { "@type" : "Place", "address" : { "@type" : "PostalAddress", "addressLocality" : "Davidsonville", "addressRegion" : "MD", "postalCode" : "21035", "addressCountry": "US" } } } }
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Branch Administrator

At Aspen Grove Landscape Group, we have redefined what it means to be a national landscape organization. We?ve brought together the best commercial landscape providers from around the country to form a unique organization with a different perspective. Instead of a one-size-fits-all approach, with Aspen Grove, you get local specialists that concentrate on the specific needs of your particular environment. Combined with the support and resources of a large, national organization, Aspen Grove gives a whole new look to landscape management.
Aspen Grove provides world-class commercial landscape maintenance and snow removal services to local, regional, and national customers. Our local teams maintain their individuality, grow their businesses, and focus on providing safe, professional landscape services to their clients. With Aspen Grove you get the support and resources of a national organization with the personal touch and regional expertise of a local company. This ensures that no matter which Aspen Grove company you work with, you?ll have peace of mind knowing that the job will get done right every time.
For over 35 years Clippers LLC, an Aspen Grove Company, has provided exemplary services to the Washington, D.C. metropolitan area. Clippers LLC is a multi-million dollar, award winning commercial landscape business with more than 130 employees on staff. The company is insured and possesses requisite landscape certifications. Our mission from the beginning has always been to provide exceptional landscape services that build long term relationships. Clippers LLC was started in 1981 and consists of five major divisions: Landscape Maintenance, Landscape Design & Installation, Plant & Turf Care, Irrigation, and Snow Removal. Our client portfolio includes apartments, shopping centers, homeowner associations, office buildings, office parks, hospitals and military installations.
Job Title: Branch Administrator
Job Overview:
The Branch Administrator position reports directly to the local Branch Manager with a dotted line to the Area Controller of Aspen Grove. This role is responsible for coordinating and executing administrative functions required within their assigned branch(es), including AR Invoicing, AP Processing, Payroll & Mobile Time Entry support and submission, sales support and reporting, HR Onboarding Compliance and general office administrative tasks as assigned. This position requires the ability to interact professionally and efficiently with both external customers and internal personnel.
Essential Functions and Responsibilities:
+ Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments.
+ Submits documentation to set up new vendors, as needed.
+ Submits all invoices to Accounts Payable with proper GL coding to ensure payment.
+ Reviews organizational billing practices to ensure invoice accuracy.
+ Exports timesheets from Aspire and submits for processing.
+ Processes MTE payroll for non-field personnel.
+ Performs payroll adjustments and researches payroll issues.
+ Provides operational reports to management as needed.
+ Provides administrative support to human resources functions including onboarding (employment processing and drug testing), compensation, garnishments, workers compensation claims and maintaining employee records.
+ Manages office inventory.
+ Answers office phone calls and assist or redirect the calls, as needed.
+ Other tasks as assigned.
Minimum Qualification:
+ High School degree with 2-3 years of related experience. Associates or Bachelor?s Degree desirable.
+ Bilingual in English & Spanish preferred.
+ Formal experience and training in office procedures and use of office equipment.
+ Excellent data entry skills and highly proficient in Microsoft Word, Excel and Power Point.
+ Self-motivated and a professional attitude.
+ Ability to communicate accurately and clearly both orally and in writing.
+ Superior organizational skills with a focus on detail and accuracy is required.
+ Excellent problem-solving skills and critical thinking capabilities.
+ Proven confidentiality and high ethical standards.
+ Strong initiative, with the ability to stay focused and proactive while working independently.
+ Must be customer service-oriented with strong interpersonal skills.
+ Experience with Aspire business software a plus.
+ Must be able to work full schedule at the branch office location.
Physical Requirements:
R arely = less than 10%
O ccasionally = up to 33%
F requently = up to 66%
C ontinuously = 67% to 100%
Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.
An Equal Opportunity Employer, including disabled and vets.
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Standing
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Seeing
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Walking
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Reading
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Sitting
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Reaching
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Stooping
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Range of Motion
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Kneeling
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Hearing ? Speech Range
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Squatting
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Depth Perception
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Body Twisting
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Color Vision
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Crawling
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Lifting
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Sense of Touch
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Carrying
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Manual Dexterity
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Pushing
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Speaking Clearly
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Pulling
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Seeing Distant
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Climbing Ladders
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Climbing On/Off Truck
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Climbing Stairs
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Climbing Poles
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Balancing
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Gripping
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Lifting Up to 10 lbs.
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Lifting Over 10 lbs. to 50 lbs.
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Lifting Up to 50 lbs.
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